Privacy Policy

Last Updated: January 2025

Introduction

The Canadian Scottish Regimental Heritage Foundation ("we," "our," or "the Foundation") is committed to protecting the privacy and security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or interact with our organization.

By using our website or providing us with your personal information, you consent to the collection, use, and disclosure of your information as described in this Privacy Policy.

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Information We Collect

Personal Information

We may collect personal information that you voluntarily provide to us, including but not limited to:

• Name and contact information (email address, phone number, mailing address)
• Donation and payment information
• Event registration details
• Volunteer application information
• Correspondence and inquiries you send to us

Automatically Collected Information

When you visit our website, we may automatically collect certain information, including:

• IP address and browser type
• Device information and operating system
• Pages visited and time spent on our website
• Referring website or source

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How We Use Your Information

We use the information we collect for the following purposes:

• To process donations and issue tax receipts
• To respond to inquiries and provide information about our programs
• To register participants for events
• To send newsletters and updates about our activities (with your consent)
• To improve our website and services
• To comply with legal obligations
• To protect the rights and safety of our organization and others

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Information Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information in the following circumstances:

• Service Providers: We may share information with trusted third-party service providers who assist us in operating our website, processing donations, or conducting our activities.
• Legal Requirements: We may disclose information if required by law or in response to valid legal processes.
• Protection: We may share information to protect the rights, property, or safety of the Foundation, our supporters, or others.

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Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.

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Cookies and Tracking Technologies

Our website may use cookies and similar tracking technologies to enhance your browsing experience. Cookies are small data files stored on your device that help us understand how you use our website.

You can control cookies through your browser settings. Disabling cookies may affect your experience on our website.

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Your Rights

You have the following rights regarding your personal information:

• Access: You may request access to the personal information we hold about you.
• Correction: You may request that we correct any inaccurate or incomplete information.
• Deletion: You may request that we delete your personal information, subject to legal requirements.
• Opt-Out: You may opt out of receiving marketing communications from us at any time.

To exercise any of these rights, please contact us using the information provided below.

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Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected, or as required by law. Donation records are retained as required by the Canada Revenue Agency for registered charities.

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Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of these external sites. We encourage you to review the privacy policies of any third-party sites you visit.

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Children's Privacy

Our website is not directed to children under 13 years of age, and we do not knowingly collect personal information from children. If you believe we have collected information from a child, please contact us immediately.

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PIPEDA Compliance

This Privacy Policy is designed to comply with Canada's Personal Information Protection and Electronic Documents Act (PIPEDA). We are committed to handling your personal information in accordance with Canadian privacy laws.

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Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will post the updated policy on this page with a revised "Last Updated" date. We encourage you to review this policy periodically.

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Contact Us

If you have any questions about this Privacy Policy or our privacy practices, please contact us: